All the recent discussions around Amazon’s updated policy on error flagging have made me think about what truly constitutes an “error.” Language is fluid, and its rules of usage continue to evolve over time. What our teachers told us to do in elementary school is not always the right way to approach things today.
So how do you know whether you’re on the right track when you’re writing? When you receive your edited manuscript and it’s full of markups, is it time for you to panic? I’m sure many of us have experienced that gut-wrenching feeling of failure when we encounter all those red marks. I know I have!
This is why I like to write detailed comments as I edit β so I can explain why I’ve made a change. When I perform a stylistic/copy edit, there are a number of reasons why I mark up a manuscript, and only one of these reasons is to identify an error. Here are six other common things that can happen, which are definitely not signs that you’ve made some kind of horrendous mistake:
- The writing isn’t following an agreed-upon style. I’ve talked in a previous post about the value of using a style sheet, so that you and your editor can agree on various preferences around punctuation, spelling, and capitalization. The style guide that your editor follows helps them to identify and flag inconsistencies. But you shouldn’t think of these edits as corrections – you haven’t done anything wrong. It’s okay to use a serial comma, and it’s okay not to use a serial comma. But it’s best to have consistency throughout the manuscript, so that your reader doesn’t notice any variations.
- Unusual terms or phrases are being used. Maybe you know what that saying means, but your reader might not have heard of it. You don’t want to make your reader have to look something up or (even worse) think that you’ve made some kind of mistake. Which you haven’t – you’ve just used some words that some of your readers may not be familiar with.
- Your meaning is unclear. When we’re in the middle of writing, we know exactly what we are trying to convey, and we think that other people will see it the same way. But there are lots of cases where something can be interpreted in different ways. When this happens, it’s better to change the wording to make the meaning absolutely clear. What you’ve written isn’t wrong – it just happens to be representing a particular view that may not be shared.
- The style doesn’t suit your genre or audience. You may love using semi-colons and writing long, elaborate sentences that evoke the Victorian era. But if you’re writing a romance for a general audience, then it’s probably not the way to go, even if it’s a perfectly valid writing style.
- The style doesn’t suit your characters. In dialogue in particular, characters speak in ways that may or may not be “correct” based on common writing standards. This is a case where an editor may change your writing to make it grammatically incorrect on purpose β isn’t that a fun thought?
- You’ve used too many words. This is a very common challenge among writers. What you’ve written is perfectly fine, but it could be said in a more succinct way that captures the true essence of what you are communicating.
And here’s one final reason for marking up a manuscript that I try with all my might to avoid:
Your editor just plain doesn’t like it.
If I can’t explain the reason why I want to make a change, then I don’t make it. Like all human beings, I have my own personal stylistic preferences that influence my taste in books. But it’s my job as editor to set those preferences aside and work with the style of my author. In fact, one of the things I love about my job is that I get to experience stories being told in different and exciting ways. What a sad place the world would be if all books sounded the same because they were edited to some kind of common standard.
So before you start to feel bad about that feedback from your editor, remember:
- Those markups are mostly suggestions, not corrections. It’s your book – and your choice about whether to make those changes.
- If you’re not sure why a change was made, don’t be afraid to ask. Editors are human, too.
- Your style is unique to you and should be celebrated!
How do you feel when you receive a marked-up manuscript? Have you ever disagreed with someone over an “error”? Please feel free to share your thoughts below, or ask any questions about my services. I’d love to hear from you!
February 21, 2016 at 4:55 pm
Reblogged this on Doorway Between Worlds and commented:
Some thoughts I wrote today for my editing blog on when something is a true writing “error” (which doesn’t happen as often as you might think)!
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February 21, 2016 at 5:37 pm
I’m fine with red marks because then I know the editor is doing his or her job. If I were to get back a sparsely marked manuscript, I’d be worried, because we all know that even when we think we’ve found all the errors or inconsistencies, we haven’t. There are often hundreds more lurking. So mark away, editors, mark away!
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February 21, 2016 at 6:59 pm
Carrie, that’s a wonderful way to look at it. When I ask for feedback on my own writing, I am definitely looking for someone who will really focus on it and tell me about everything that’s not working. “It’s great” just doesn’t help you to improve.
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February 21, 2016 at 6:41 pm
Ah, you’ve perfectly summed up my thoughts on editing. Style varies from person to person, and you’re so right that it would be a boring world if everything was edited to a common one. I think this is really the difference between a good and a great editor: one who moves from error to error versus one who analyzes the document as a whole.
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February 21, 2016 at 7:03 pm
That’s a great point you’ve raised, Kaitlin, about analyzing things as a whole. Sometimes when we’re going through a manuscript we can get caught up in all the individual weeds without pulling back and looking at the big picture. It’s actually quite common for editors to have to go back and relook at some of their earlier changes as they get a better sense of the writer’s style and approach.
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February 21, 2016 at 6:41 pm
That is an important point, Carrie Rubin.
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February 21, 2016 at 7:03 pm
It is, isn’t it? Thanks for commenting, Jennifer!
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February 21, 2016 at 7:38 pm
Good post!
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February 21, 2016 at 7:38 pm
Thanks – I’m happy you enjoyed it!
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February 21, 2016 at 10:15 pm
“Language is fluid, and its rules of usage continue to evolve over time. What our teachers told us to do in elementary school is not always the right way to approach things today.” I hear this comment in defense of ungrammatical writing sometimes in writers’ groups. The problem is, as your points 2 and 3 hint, we should all be shooting for clarity. One of the aspects of clarity is expectation: readers have been to that same elementary/secondary school. Not all of them are elite grammarians, but I’ve noticed in my own writing that when punctuation is wrong or the grammar is poor, people have a hard time understanding, or have to stop and retrace a sentence or paragraph. I’m skeptical of writing that stretches the limits of commonly-accepted grammar, language and punctuation. Great writers can bend the rules (Kent Haruf uses no quotes in conversation), but most of us can’t afford to let bad grammar/punctuation get in the way of our stories.
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February 22, 2016 at 6:29 pm
Thanks for your thoughtful comment, John. I agree that changes in language usage should not be used as an excuse for poor writing, and that audience expectations are critical.
The key, I think, is knowing who you are writing for. There are some usages of grammar that are acceptable (and even valued) in fiction that would not be appropriate for something like a formal corporate document – such as starting a sentence with a conjunction or using sentence fragments. (These are also things that our elementary school teachers would likely have frowned upon.)
But all usages should be clear and easy to read. You don’t want to make your reader work for it!
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February 22, 2016 at 10:29 am
Well said, Sue. And that is exactly why you are such a great editor! π
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February 22, 2016 at 6:18 pm
Thank you so much, Lori! That’s great to hear.
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February 22, 2016 at 11:06 pm
Great post, Sue! I have mixed feelings with getting a marked-up manuscript. Part of me is excited to be in the process of improving it, even as the insecure part of me cringes at my own horrible writing. π OK, so it’s not *horrible* but it can sometimes feel that way when you have an entire page filled with comments and it feels like there’s more wrong with it than right. And you’re right, not all of these things are true errors, most of them are stylistic changes to improve clarity, pace, etc. I actually love finding honest-to-goodness errors in a manuscript. It makes me feel happy and like I just dodged a bullet. The stylistic changes are harder, sometimes, because then you’re getting into the realm of writer voice, and it can be difficult trying to make improvements while still staying true to oneself, one’s characters and story.
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February 23, 2016 at 7:43 pm
Thanks, Sara! Yes, the stylistic changes are definitely more challenging to deal with. There’s a lot of think work involved, and sometimes it can feel downright overwhelming!
I’m glad when errors are found in my work, too – it’s certainly helped me avoid some embarrassments. π
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February 23, 2016 at 8:48 am
I think style is one of the hardest things to pin down in writing. I’ve been part of an online workshops for years and I’ve noticed many times that people corrected things I had intentionally written a certain way for a purpose.
That is frustrating.
On the other hand, I write fiction in my second language, so I expect my MS to show lots of mark-ups when it gets back to me. It’s worse when I realise the reader doesn’t understand what I’m trying to say….
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February 23, 2016 at 8:08 pm
Thanks for commenting on the post, Sarah! It is certainly frustrating when you’ve deliberately crafted something and it’s not recognized for what it is. I do find that critiques can be more effective when readers have some knowledge of different writing styles and genre conventions, especially when the author is trying to push the boundaries.
And I admire you greatly for writing fiction in your second language – I wish you all the best with the launch of your new book!
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March 14, 2016 at 8:09 am
I think my copyeditors use the Chicago Manual of Style? Or one of those manuals. We need that official source…and it will win no matter what. There was an argument in a freelance writing group I’m in about the use of “they” as a gender-neutral plural pronoun. I believe the Wall Street Journal officially said it’s okay (it’s been changed to address people who choose to be gender non-conforming) but if it’s not in the official manuals editors use, editors will still have the factual backup they need to change it. I would like to think Amazon is looking for blatant errors, not things that could be a matter of personal taste… If not, they’ll have a battle on their hands!
Stephanie
http://stephie5741.blogspot.com
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March 14, 2016 at 6:24 pm
Thanks for commenting, Stephanie! Yes, your editors are likely using that guide, since it’s a standard in American publishing. I agree it’s useful to have a common standard, particularly if you are writing for a general audience. In self-publishing there tends to be more variation, so it’s important for author and editor to mutually agree on a style that suits both the author and their specific readership.
I’ve been following the discussion on “they” with interest – I suspect that it will eventually be adopted into all the major style guides, but that could take a while!
So far Amazon seems to be focusing on those blatant errors. Here’s hoping it stays that way. π
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